Every year we plan ahead for the coming twelve months – this is our Annual Plan. This outlines the major activities we are undertaking (as forecast in the Long Term Plan), and how these will be budgeted for.
Under the Local Government Act 2002, Hawke’s Bay Regional Council is required to produce an Annual Plan each year. This Annual Plan outlines how your rates are going to be spent that year and any variances from our Long Term Plan forecasts. A Long Term Plan is a ten year plan that is reviewed and adopted every three years. It forecasts what key activities and spend may be required for the years ahead – so the Annual Plan will reflect any exceptions from these forecasts. In the years when we produce a Long Term Plan, this also doubles as the Annual Plan for that year
Here is the current Annual Plan, adopted 26 June 2019.
Every three years – part way through each election term – council is required to develop and adopt a Long Term Plan. In the years between Long Term Plans, Annual Plans are produced that outline any changes to the budget.
At the end of each year, an annual report and summary annual report let the community know about what’s been achieved and how we have performed, as well as anything that hasn’t quite gone to plan or anything unexpected that's come up.
Annual Plans are produced for the years between long-term plans. Annual Plans give us the opportunity to refresh information and budgets for the coming year, and include the setting of rates.
A series of amendments were made to the Local Government Act 2002 (the Act) in 2014 to encourage new ways of consulting and communicating with the community.
One of these amendments removed the requirements for Councils to formally consult “if there are no significant or material differences” between the financials and service levels to what was forecast in the relevant years of the LTP. This now makes formal consultation on proposed Annual Plans exceptions based.
An Annual Plan that includes an overview of any minor changes in costs (along with all other information required under Part 2 of Schedule 10 of the Act) must still be prepared and adopted by council resolution before 30 June.
Section 5 of the Local Government Act 2002 (the Act) describes “significance” as the degree of importance of any issue, proposal, decision, or matter, as assessed by the local authority, in terms of its likely impact on, and consequences for:
Section 5 also describes “significant” as any issue, proposal, decision, or other matter having a “high degree of significance, that is:
The Council is required to have a significance and engagement policy under Section 76AA of the Local Government Act 2002. The Policy is reviewed every three years as part of long-term plans.
Significance is more than a financial impact, and often items with low value but that have high public interest can be significant.
Consultation involves receiving public feedback on proposals, and is one form of engagement. The Council regularly consults communities through process such as the Long Term Plan, which determine Council’s strategic direction, as well as how it sets budgets and prioritises projects.
The Council will consult with the community about significant decisions following the principles set out in Section 82 of the Act. The Council can also decide to consult at any time on a decision, where it considers that appropriate. For most Council decisions, there is no express requirement to consult the public, but we will consider people’s views and preferences.
Engagement is a broader and ongoing process of sharing information with the community and seeking its feedback, with the purpose of involving the community in the process of decision making. This may or may not include a more formal consultation process.
We are happy to receive feedback at any time throughout the year, not just at Annual Plan time.
Please get in touch if you want to share your ideas, have some positive feedback about our staff, or have something you are not so happy about here.
The Long Term Plan (LTP) is the capital and operational expenditure the Council intends to undertake over the next ten years, and the impact on the community. While it is a ten year forecast, the LTP is reviewed and adopted every three years.
The LTP describes these impacts in financial and non-financial terms, through financial statements and the resulting changes to rates and debt. The non-financial terms are mainly the performance measures relating to the levels of service.
It’s important to remember that the LTP is a ten year forecast and the actual results may vary – these variances will be reflected in the Annual Plan each year.
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