If you're providing us with goods or services, then you'll need a valid purchase order. This page tells you exactly what we need around purchases orders, invoicing and payments.
Our goal is to make working with us easy. If you have any questions regarding our purchase order and invoicing procedures, please contact HBRC here.
A Purchase Order (PN) number is mandatory and this needs to be raised by us before you send us an invoice. All goods and services provided to us must be supported by a valid purchase order or contract.
If you have not received a PN number, please request one from the Council staff member responsible for purchasing the goods or service. The purchase order number and/or contract number must be included on your invoice prior to sending to us. This will help us process your invoice quickly.
You can find our standard purchase order terms and conditions here. These T&Cs apply to all purchase orders created by HBRC after Monday 1 July 2021.
We have listed below what your invoice needs to include. this will help us to process your payment promptly.
You can email or post your invoice directly to our accounts team.
Email, as a PDF attachment:
Hawke's Bay Regional Council (Accounts Payable)
Private Bag 6006
Payments are made on the 20th of the month following the lodgement of the invoice (providing that all required information is included).
If payment to you has not been made, please phone us and ask for the accounts payable team. Please do not re-send your invoice until after you have spoken with an accounts payable team member.
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