Project Coordinator - Fixed Term

Published: 15 August 2025

Te Whakapakari Tahi I Tō tātau Taiao – Enhancing our environment together.

Our vision is a healthy environment and a resilient and prosperous community.

About The opportunity | Ko te āheinga:

We are seeking a detail-oriented and proactive Project Coordinator to join Infrastructure Programme Management Office (IPMO) team within the Asset Management Group. This is a full time, fixed term (up to 9 months) opportunity that will require you to be based in Hawke’s Bay as part of a wider delivery team in the IPMO. This is a high-performing and motivated team of professionals that you will be joining, offering an opportunity to experience working within local government and supporting the recovery work from Cyclone Gabrielle.

In this role you’ll be instrumental in ensuring projects are completed on time, within budget, and to the highest quality standards. Your key responsibilities will include:

• Manage critical administrative tasks for major organisational projects
• Develop and maintain, comprehensive project documentation
• Support contract administration and procurement processes
• Coordinate project schedules, budgets, and risk management
• Prepare financial analyses and progress reports
• Facilitate communication between project teams and stakeholders

About you | E pā ana ki a koe:

We're looking for someone who can anticipate change, remain flexible, and bring innovative solutions to the table, while fostering genuine connection and productivity through a courteous and thoughtful approach to teamwork.

You’ll hold a National Certificate Level 3 or equivalent and have at least five years of experience in the development, review, and administration of contracts, including professional services agreements.

You’ll also have experience in office management and project administration, having guided projects from conception through to delivery. Familiarity with risk management and quality assurance practices is essential, as is confidence using project management tools to keep everything running smoothly.  A valid driver’s licence is required for this role.

If you’re ready to bring your expertise and energy to a team that values collaboration and excellence, we’d love to hear from you.

What we offer | Nga huanga mōu:

The salary range for this role is between $63,835 and $77,278 and will depend on the qualifications and experience of the successful candidate.

As an equal opportunity employer, we are dedicated to creating a welcoming and inclusive environment. We recognise that collaborative and innovative organisations depend on having a workforce made up from a diverse range of perspectives and experiences. We're all about excellence, and we encourage open communication – if you need any specific support, just let us know! Our main goal is to empower each person to share their unique talents to contribute to the outcomes for our community. This commitment ensures that our workplace is a dynamic and progressive space where everyone can flourish.

HBRC is responsible for Civil Defence emergencies and as such, all staff may be called upon to support the response.

How to apply | I pēhea ki te whakauru:

Applications close Friday, 12 September 2025, however we will be shortlisting and interviewing appropriate candidates as applications are received. If you are interested in this position, please do not wait to apply as we may close the ad earlier than advertised.

Applicants must have existing rights to work in New Zealand.

To view the job description please visit our website here

Please apply through Seek. If you would like any further information regarding the role, please email hr@hbrc.govt.nz

About us | E pā ki a mātou:

At Hawke’s Bay Regional Council our purpose is to work with our community to protect and manage the region’s precious taonga of rivers, lakes, soils, air, coast and biodiversity for health, wellbeing and connectivity. Our organisation is diverse and our work is varied. Our structure comprises of six key business units; Corporate Services, Integrated Catchment Management, Asset Management, Māori Partnerships, Policy & Regulation, and the Executive Advisory Group which also consists of the Civil Defence and Emergency Management.

We focus on prioritising:

Te kounga o te wai, te haumarutanga me te mārohirohi ā-āhuarangi o te whakamarutanga | Water quality, safety and climate-resilient security.  

Kia koi, kia toitū hoki te whakamahinga o te whenua | Climate-smart and sustainable land use. 

Kia ora, kia āhei, kia mārohirohi ā-āhuarangi hoki te rerenga rauropi | Healthy, functioning and climate-resilient biodiversity. 

Kia toitū, kia mārohirohi ā-āhuarangi hoki ngā ratonga me ngā hanganga ā-whare | Sustainable and climate-resilient services and infrastructure. 

Back to News Archive