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Executive Assistant Vacancies


HBRC has two opportunities for highly capable and suitably experienced Executive Assistants to join our team. Based in our Napier office and reporting directly to either the General Manager of Policy and Regulation or the General Manager of Integrated Catchment Management, the role will require you to be a forward-thinker with a proactive attitude. The responsibilities will range from providing daily EA support to the GM, including the scheduling of appointments, management of diaries, drafting of correspondence, and planning and organising meetings, through to attendance at team meetings and following up on actions. You will become an integral part of a high functioning team, taking ownership of key tasks and aspects of projects to ensure they are followed through to completion. A high level of attention to detail and ability to multitask is a must in these roles as well as exceptional interpersonal skills. Both roles are permanent, full-time positions. 

The HBRC Policy and Regulation group provides guidance and advice on how we can create a safe and sustainable environment. It ensures that the Regional Council meets its responsibilities for the sustainable management and use of natural and physical resources under the Resource Management Act 1991. This is achieved through the administration and enforcement of relevant central government legislation, regional planning documents and maritime safety by-laws. The Integrated Catchment Management Group is the largest Group in the Regional Council and includes environmental science, environmental information, catchment management, biodiversity and biosecurity. Integrated Catchment Management is a process which recognises that everything that happens within a catchment is linked. The aim is to integrate the Regional Council’s activities and those of others working within the catchment to achieve overall outcomes.

About the Opportunity:

The key objectives of the role will be:

  • To provide timely and accurate executive and administrative services for the Group Manager and direct reports as required to support the efficient functioning of the Corporate Services Group.
  • To ensure electronic papers for meetings are available, preparing and circulating electronic agendas, taking minutes and action points as required.
  • Manage, maintain, and notate appropriate publications and set up and maintain agenda and daily filing systems as required
  • Provide administrative support to relevant committees and Council services.

About you:

The successful candidate will ideally possess and demonstrate the following competencies:

  • Demonstrated ability to deliver effective and efficient executive support.
  • Experience in the preparation of meeting documentation, minute taking and meeting follow-up.
  • A high level of skill in using Microsoft office suite.
  • Proven organisational skills with the ability to prioritise multiple tasks and manage time to meet deadlines.
  • Ability to deal with confidential material.
  • The capacity to understand the work and political environment of the Council, and the ability to identify how the role can contribute to achieving the Council’s objectives.
  • The ability to develop and maintain networks with wider management and staff.

The salary range for this role will depend on the qualifications and experience of the successful candidate.

The Hawke’s Bay Regional Council is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, or disability status. All applicants must have existing rights to work in New Zealand.

If this sounds like you then we are keen to hear from you. We will be interviewing suitable candidates as applications are received and may close the advertisement when we have found the right person.

Applications close 5pm Friday 8 February 2021.  

To view a copy of the job description for these roles please click here: EA GM Policy&Regulation     EA GM ICM

Apply via SEEK

18 January 2021

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